REF: DECORATOR-EVENT-DESIGN-AGREEMENT EVENT DECORATOR AND INTERIOR THEME DESIGN AGREEMENT
THIS EVENT STYLING AND DECORATION AGREEMENT is executed on this [Agreement Signing Date] ("Execution Date"), by and between:
DECORATOR / PRODUCTION DESIGNER:
[Lead Decorator / Stylist Name], operating under the trade name [Decoration Enterprise / Design Studio] (hereinafter referred to as the "Decorator", which expression shall unless repugnant to the context include technicians, craftsmen, and permitted assigns) of the FIRST PART;
AND
CLIENT / HOST:
[Client / Event Host Name] (hereinafter referred to as the "Client", which expression shall include legal representatives, heirs, and executors) of the SECOND PART.
WHEREAS:
A. The Decorator is an interior stylist and event scenographer skilled in thematic production, custom spatial fabrication, ambient lighting, and floral installation.
B. The Client desires to retain the Decorator to execute decorative transformations for an occasion classified as [Event Classification], scheduled to take place on [Event Staging Date] at [Venue Location and Hall Name].
C. The Parties wish to define the design specifications, installation timelines, material mediums, and payment milestones under the Indian Contract Act 1872.
NOW, THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. APPOINTMENT AND SCOPE OF DESIGN WORK
1.1 The Client engages the Decorator to design, supply, fabricate, install, and strike down decor structures for [Event Classification] on [Event Staging Date] at [Venue Location and Hall Name].
1.2 The Decorator shall transform the following contracted zones:
[Contracted Decoration Zones]
1.3 Architectural Style and Theme: The setup shall adhere to the agreed theme: [Visual Theme and Architectural Aesthetic].
1.4 Primary Material Category: Mixed.
2. DESIGN APPROVALS AND SUBSTITUTION CLAUSE
2.1 The design shall conform to the approved 2D sketches, 3D renderings, and color swatches previously confirmed by the Client.
2.2 Minor field adjustments: The Decorator reserves the right to make minor non-material structural substitutions in drapery folds, truss anchoring, or auxiliary props if necessitated by physical venue layout restrictions, ceiling weight limits, or local fire regulations.
3. SETUP TIMETABLE AND DISMANTLING
3.1 Staging and Handover Schedule:
[Venue Access and Handover Schedule]
3.2 The Client shall ensure that the venue authorities provide uninterrupted electric power, working service elevators, and proper rigging access points during setup hours.
3.3 Striking and Dismantling Timetable:
[Dismantling and Venue Restoration Window]
3.4 The Decorator shall clear all fabricated wooden frames, trusses, draperies, and light fixtures within the dismantle window and leave the banquet hall in a tidy condition.
4. FINANCIAL CONSIDERATION AND DISBURSEMENTS
4.1 The total contract value for all styling, fabrication, rentals, and labor is INR [Total Decor Contract Value (INR)] (Indian Rupees [Total Decor Contract Value (INR)]).
4.2 Material Procurement Advance: The Client shall pay an advance of INR [Fabrication and Material Advance (INR)] upon the signing of this Agreement. This advance is dedicated toward purchasing custom fabrics, carpentry fabrication, and booking specialist lighting fixtures.
4.3 Milestone Payments: An interim payment of 40% of the balance shall be cleared two (2) days prior to the event, and the final balance shall be paid immediately upon the physical handover and walk-through inspection of the decor at [Venue Location and Hall Name] on [Event Staging Date].
5. OWNERSHIP OF HARDWARE AND STRUCTURAL RENTALS
5.1 All aluminum trusses, metal risers, LED parcans, moving heads, velvet drapes, artificial foliage, and furniture rentals supplied by the Decorator remain the proprietary rental assets of the Decorator.
5.2 The Client shall bear financial responsibility for any rental furniture, props, or electronics broken, stolen, or vandalized by guests or external third parties during the function.
6. CANCELLATION AND TERMINATION
6.1 If the Client cancels the event thirty (30) days or more prior to [Event Staging Date], the Decorator shall refund 40% of the advance payment, retaining 60% for non-recoverable custom carpentry and procurement expenses.
6.2 If cancellation occurs within fifteen (15) days of the event, the entire advance of INR [Fabrication and Material Advance (INR)] shall be forfeited as liquidated damages.
7. SAFETY, FIRE CODES, AND INDEMNITY
7.1 The Decorator warrants that all electrical cabling shall be taped and insulated, and heavy rigging shall be bolted using certified safety clamps.
7.2 The Client shall indemnify the Decorator against any venue penalties arising from venue house rule disputes that were not formally communicated to the Decorator prior to the execution of this Agreement.
8. GOVERNING LAW AND DISPUTE RESOLUTION
8.1 This Agreement shall be governed by and interpreted under the laws of India.
8.2 Any dispute arising out of this Agreement shall be settled amicably, failing which it shall be referred to arbitration under the Indian Arbitration and Conciliation Act 1996 before a sole arbitrator sitting in India.
IN WITNESS WHEREOF, the Decorator and the Client have set their hands to this Agreement as of the date first above written.
DECORATOR:
Signature: __________________________
Name: [Lead Decorator / Stylist Name]
Studio: [Decoration Enterprise / Design Studio]
CLIENT:
Signature: __________________________
Name: [Client / Event Host Name]
SCHEDULE OF TERMS, COVENANTS & CONDITIONS(6 ACTIVE CLAUSES)
1. TENURE & TERM OF LEASE: The term of this lease/tenancy shall be for a fixed duration of {{duration_months}} months commencing on {{commencement_date}} and terminating on {{expiry_date}} unless renewed by mutual consent.
2. MONTHLY RENT & DUE DATE: The Second Party covenants to remit a monthly rent of Rs. {{monthly_rent}} payable in advance on or before the {{rent_due_day}} day of each calendar month.
3. REFUNDABLE SECURITY DEPOSIT: The Second Party has deposited an interest-free refundable security sum of Rs. {{security_deposit}} with the First Party, returnable within 7 banking days of vacant handover.
4. PERMITTED USE OF PREMISES: The demised premises shall be utilized exclusively for lawful residential dwelling purposes and shall not be converted into commercial or industrial use.
5. STATUTORY ARBITRATION (ACT 1996): Any dispute arising hereunder shall be referred to a sole arbitrator appointed mutually under the Arbitration and Conciliation Act, 1996, with seat of arbitration in the execution city.
6. SUB-LEASE & ASSIGNMENT PROHIBITION: The Second Party is strictly prohibited from sub-letting, parting with possession, or assigning any portion of the premises to third parties without prior written consent.
ATTESTATION BY INDEPENDENT WITNESSES (AS PER APPLICABLE LAW)
First Witness
Signature:
Full Name:
Parent / Spouse:
Address:
Govt ID / Aadhaar:
Second Witness
Signature:
Full Name:
Parent / Spouse:
Address:
Govt ID / Aadhaar:
